Spring is coming and with it, the 2023 Kiwanis Trade Show! The Kiwanis Club of Dawson Creek and the Ovintiv Events Centre have partnered to bring you the 2023 Kiwanis Trade Show May 26th through 28th at the Ovintiv Events Centre.
The 2023 Trade Show will feature exhibitors throughout the Peace Region and beyond coming together at the Ovintiv Events Centre to showcase their businesses, offerings and demonstrations.
Show Location
Ovintiv Events Centre
#1 300 Highway 2,
Dawson Creek BC
Showtimes
Friday, May 26th 5:00 p.m. – 8:00 p.m.
Saturday, May 27th 10:00 a.m. – 7:00 p.m.
Sunday, May 28th 10:00 a.m. – 4:00 p.m.
Exhibitor Move In and Move Out
Thursday, May 25th 11:00 a.m. – 9:00 p.m. MOVE IN
Friday, May 26th 9:00 a.m. – 3:00 p.m. MOVE IN
Sunday, May 28th 4 p.m. – 9:00 p.m. MOVE OUT
2023 BOOTH RATES
|
Booth Size |
Regular Rate |
Non-Profit Rate (must provide proof of non-profit status) |
|
10’x10’ |
$450.00 + GST |
$350 + GST |
|
10’x20’ |
$800.00 + GST |
Not Available |
|
20’x20’ |
$1200.00+GST |
Not Available |
|
20’x40’ |
$2000.00+GST |
Not Available |
|
Food Vendors |
Please Contact |
|
|
Outdoor Vendors |
Please Contact |
|
|
Included in booth: |
Additional Chairs - $10/ea
Additional Power Supply – LIMITED – Please contact for pricing |
|
Show Contact:
Alisha Patterson, Event Manager
apatterson@dawsoncreekeventscentre.com
250-795-3334
Registration
Registrations are reviewed and allotted in order of the date of the application and payment received.
APPLICATION LINK HERE
https://forms.gle/aFzoFMGJKwc8CBbRA
Payment
Full payment must be received to confirm registration. We accept major credit cards including Visa, Mastercard and American Express. We will contact you to confirm your registration and collect payment.
Cancellations
In the event of a cancellation by an exhibitor, a full refund will be issued up to 3 weeks before the show. The deadline for a full refund is May 4th, 2023. After this date there will be no refunds.
Insurance
It’s necessary for all trade show exhibitors to provide a certificate of insurance to the Ovintiv Events Centre a minimum of 7 days prior to the start of the show on May 19th, 2023. Failure to do so will result in the booth being cancelled without refund. Information on insurance requirements is included on the application form and noted below.
Exhibitor shall obtain, at its own cost and expense, commercial general liability insurance in the name of Exhibitor that names “Global Spectrum Facility Management, L.P as agent for the City of Dawson Creek, the City of Dawson Creek, and the Ovintiv Events Centre” as additional insured, and which insures all operations of Exhibitor contemplated by the Exhibitor Agreement and the contractual assumption of liability reflected by this Agreement. Such insurance shall be written with a limit of at least Two Million Dollars ($2,000,000) per occurrence combined single limit for bodily injury, property damage and personal injury.
Booth Sharing
In some circumstances up to 2 vendors are allowed to share booth space. Please include the request and full details on your application form. All shared booths must be approved in advance. There is a $100.00 booth sharing fee.
Booth Subletting
Exhibitors will not be permitted to sublet the space allotted to them or any portion thereof. The exhibitor will not use the space for any purpose other than that shown on the application. Any breach of this clause will mean forfeiture of the space allotted and no refund of booth rental paid.
Food Vendors
Vendors selling food must meet all Northern Health Food and Safety Requirements and have approved permits on site with them. Northern Health Inspectors will be doing site visits to ensure compliance. Need more information about requirements? Go to https://www.northernhealth.ca/services/environmental-health/food/temporary-food-permits-and-markets
Basic electricity is included with all booths, however food vendors may require additional power which can be purchased. Please note: Not all booth sites will accommodate the additional power, therefore please check the map for the letters PW which indicate additional power can be supplied at an additional fee.
Brand Exclusivity
We do not promise exclusivity.
Photography Permission
The Ovintiv Events Centre is the official photographer of the 2023 Kiwanis Trade Show. A photo release is contained in the digital application and by checking the release, the Exhibitor agrees that photo’s and/or videography of the booth and staff may occur during the 2023 show. The Exhibitor understands that the Ovintiv Events Centre may use such photographs/video with or without the Exhibitors name for such purposes as publicity, illustration, advertising and web content.
Rules & Regulations
No combustible materials
No propane bottles
No helium or helium filled balloons
Any vendor who brings into the facility any displays, props, decorations, materials or other personal property must fully comply with the Fire Code of the City of Dawson Creek. If you have questions regarding the items you wish to exhibit, please speak to the Show Manager prior to submitting application.
Set Up Completion Time
Space allotments may be cancelled if exhibitors fail to occupy the space allotted to them by 2:00 p.m. on May 26th with the exhibit specified on their application on the first day of the show. This will mean forfeiture and non-refund of all monies paid.
Space Creep
Exhibitors must confine all exhibit structures and activities to within the limits of the space allotted to them. Salespeople and demonstrators are prohibited from operating in the aisles and from extending their activities into the aisles in such a way as to be a nuisance or an interference to the public or other exhibitors.
Noise
Undue noise made in the operation of exhibits or noisy methods employed in sales or demonstration activities will not be tolerated. All exhibitors must have an equal opportunity to conduct their own demonstrations without interference from their neighbours.
Amplifying Devices
The use of amplifying devices inside exhibit booths is prohibited.
Giveaways
Exhibitors are not allowed to give away stickers or noisemakers.
Height & Limitations for Displays
No display can exceed the contracted area. The height restriction for backwall and sidewalls for the standard draped booth areas also applies to the exhibitor’s display. There is no limitation (within reason) to the height of equipment on display in bulk spaces, provided such equipment is self-supporting and free standing. Equipment on display platforms may be subject to display height regulations.
Damages to Show Property
Exhibitors are responsible for all damage caused by them to show property.
Security
Security is provided during show hours. The Events Centre will be secured during non-exhibition hours.
Staffing of Booths
Exhibitors are required to maintain staff in their exhibits at all times during the hours of the show.
Booth Cleaning
Clean your booth at closing and deposit garbage in provided garbage cans. Exhibitors are expected to keep their booth neat and tidy at all times.
Alcoholic Beverages
The use of liquor (spirits/wine/beer) by exhibitors in their exhibit area is contrary to regulations set out by the Liquor Branch.
Food Vendors
Menus for all food vendors must be approved by the Show Manager PRIOR to registration. All food vendors must have a valid health permit issued by Northern Health.
Entry to the Show
Show Management reserves the right to refuse admission to the venue of any visitor, exhibitor, exhibitor employee, who in the opinion of the management is unfit, intoxicated, or in any way creating a disruption of the show.
Show Management on Site
A registration desk will be maintained throughout the entire show in case of lost credentials, troubleshooting and/or specific requests.
Sales
Ticket sales as well as product sales can only be sold at your own exhibit space.
Registration Agreement
Confirmation of your registration implies your acceptance of the rules and regulations described in the registration package.
